Capture the useful details
Record the amount, date, vendor, category and notes, then attach a receipt photo. Technicians can log expenses from the mobile view while they are in the field.
KEEP THE SMALL COSTS FROM GETTING LOST
The receipt belongs
with the work.
A supplier run. A disposal fee. Fuel paid for by a technician. Capture the expense, keep the receipt and record who paid—so the office can see the cost and the person who needs paying back.
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Keep job costs with the job.
Know who needs paying back.
Receipt photos with expense recordsJob costs and general expensesOut-of-pocket reimbursement tracking
A GARAGE DOOR WORKDAY, MADE SIMPLER
“I paid for that myself.”
Keep a record of it.
Your technician picked up a part to finish the job. Log the amount, add the receipt and mark it for reimbursement while the details are fresh. The purchase stays attached to the work, and the office can find what is owed without piecing together texts and photos.
Put the cost in the right place
Link a purchase to a job so it contributes to job costing, or record it as a general business expense. Filter by period, team member and expense type when you need to review the spending.
Know who needs paying back
Distinguish company-paid expenses from team members’ own money. Review outstanding reimbursements and their payroll-record status so the same receipt does not stay on a forgotten list.
01Log the purchase
02Attach the receipt
03Review costs and reimbursements
GOOD TO KNOW
Expenses,
explained.
Clear answers before you get started.
Can I record expenses without a job?
Yes. Use general expenses for business purchases that do not belong to a particular job. They appear separately from job-linked costs.
Can technicians add receipt photos?
Yes. The expense form supports a receipt photo and is available in the mobile interface. Amounts and expense details are entered by the person recording the purchase.
Does recording a reimbursement send money to the technician?
No. OperatorFlo tracks what is owed and its payroll-record status. It does not transfer reimbursement funds.
Can I review spending by category?
Yes. The report library includes Expenses and Expenses by category, with table-report CSV exports.
YOUR TRADE. YOUR TEAM. YOUR NEXT CHAPTER.
Make room for a better workday.
Your first truck or your whole fleet. Everyone’s included.
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